Home > System Admin Role

System Admin Role

There are several sections of the Admin Menu that help to create and shape the Cyber Train system.  The 'Setup' sections are comprised of System Setup, Security, Codes, Links and Integrations, and Page Builder.  These are areas that are typically set up / configured prior to using the software. Some areas will be a one-time setup and other will have information added to them and/or tweaked as processes change. Much of the Processes section of the Admin menu is only used during the implementation as well to enter and/or update student data.

System Setup

This area of the Admin menu is for general setup. It is usually a one time setup and stores more of the technical information and default settings. It also stores the license information and should be updated if the license code needs to change to add more students or move to a different level (i.e. Professional to Enterprise.)

Security

This is where Home Page security is set for all Students/Employees and Managers. It is also where true Users (people who need additional security permissions in Cyber Train) are entered and Group security permissions are set.  While everyone who has access to Cyber Train is technically a user, not all people who use Cyber Train will need a User profile.Students and Managers typically have access only to items on the Home Page menu for updating or maintaining records. 'True' Users (i.e. those with a User security login) have access to the menus for Students, Classes, Reports, Admin and Help. Some Users will need both types of access and those logins can be joined together in User security for the purpose of one login. 

Codes

There are many drop-down/code tables in Cyber Train and several of them are user-defined meaning one gets to create the codes one wants o see in various areas of the system.  User-defined code tables are maintained here.

Links and Integrations

This area of the system is where integration to third party products can be enabled and utilized.  It is also where Custom Links can be enabled to other pages in Cyber Train or to other websites, and/or documents. 

​

Page Builder

This setup area of the system covers many of the features of Cyber Train.  An organization's daily processes, will determine what is set up here.  As the name suggests, this is where to develop the pages and processes for features like: external class requests, credential requests, tuition assistance, email/letter templates, etc...

Processes 

The Processes section of the Admin menu allows an Admin user to mass add, remove or update student information, courses, or code tables in the system.

​

Cyber Train Icons

List of commonly used icons in Cyber Train during set up:

Action	Icon	Location
Save		In the header, the right-most icon on the page to save
Cancel		In the header, the icon immediately left of the save icon. Note: this icon will not display if the page can only be saved – for example the Class List setup page.
Print		In the header, the left-most icon on the page to print. Note: this icon will not display if the page does not have a report available.
Copy		This icon allows the user to copy the item listed.
Add New Record		In some areas of admin (such as creating drop down lists) this icon is used for adding new records. In others a link Reading "Add New Record" next to a plus sign will appear for that purpose at the top left of the table.
Delete Row		Right of the record
Edit Row		Left of the record (Edits the Row); Right of the record (Edits that Record)

Setup the System in this Order

1.  Admin > System Setup

​

2.  Admin > Security:

a.  Password Rules

b.  Security Groups

c.  Users​

3.  Admin > Codes (General)

a.   Companies **

b.   Locations (Countries and States/Provinces)

c.   Organization

d.   Jobs

4.  Admin > Codes (Curriculum)

a.  Attachment Types - Courses

b.  Course Types

c.  Credential Statuses

d.  Credential Types

e.  Grades (Grade Types & Grades)

f.   Miscellaneous - Courses

g.  Note Type Codes - Courses

h.  On-the-Job Training Types

i.   Skills 

5.  Admin > Page Builder > Courses/Classes

a.  Course/Class Detail

b.  Course Catalog Summary View

c.  Course Test Questions (Bank)

​

6.  Admin > Curriculum

a.  Courses

b.  Programs

c.  Credentials

d.  Content Management

e.  Automated Requirements

a. Organization Codes

b. Job Codes

​

7.  Admin > Page Builder > Courses/Classes

a.  Class List

b.  Class Survey Questions

​

8.  Admin > Codes (Class)

a.  Attachment Types - Classes

b.  Class Cost Items

c.  Class Locations

d.  Class Statuses

e.  Note Types - Classes

f.  Student Enrollment Statuses

​

9. Admin > Page Builder > Students

a.  Student Detail

b.  Courses Taken Requests

c.  Credential Requests

d.  External Classes

e.  Tuition Assistance

10. Admin > Codes (Student)

a.  Attachment Types - Student

b.  Degrees

c.  Employment Types

d.  Requirement Priorities

e.  Miscellaneous - Students

f.   Note Type Codes - Students

g.  Student Types

​

11.  Students

a.  Add Students (from main menu bar)

b.  Processes > Import Students (no job/organization information)

c.  Processes > Import Courses Taken 

d.  Processes > Import Students (with job/organization information)

e.  Processes > Import Credentials

f.   Admin > Security > Home Page

​

12. Admin > Page Builder > Correspondence Templates

a.  Approver Templates

b.  Instructor Templates

c.  Manager Templates

d.  Password Templates

e.  Student Templates

f.  Training Admin Templates

g.  Custom Templates 

h.  Available Attachments

​

13. Admin > Page Builder > Alerts

​

154. Other Setup (As Needed)

a.  Admin > Links > Pre-Defined Links

i.   Sage HRMS

ii.  SCORM

iii. OpenSesame

b.  Admin > Links > Custom Links

See also