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How to Add a Class

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Use the following step by step instructions in conjunction with the training videos to help you add a class to a course.

Option 1: INSTRUCTOR LED CLASS (STARTING FROM THE COURSE CATALOG)

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1. Log into Cyber Train
2. Navigate to Admin > Curriculum > Course Catalog
3. Find the Course from which the class will be created and clicks on the “Create Class” Link in the column to the right.
4. Highlight the appropriate ‘Company/Companies’ in the ‘What company(s) is this class for?’ Field:
   1. To select more than company hold down the CTRL key and select as many as needed
   2. Click the ‘Continue’ Button to move forward
   3. If No, click the ‘Finish Button’ to complete the process of adding a class.
5. On the General Tab
   1. On-Demand Checkbox – Leave this field blank
   2. Select the ‘Status’ from the drop-down list
      1. Suggested to put it to ‘Open’
   3. Enter ‘Today’s Date’ as the Status Date or what is appropriate
   4. Select the ‘Enable Survey’ preference (Enterprise Only)
   5. Select the ‘Training Admin’ if necessary from the drop-down list
   6. Select the ‘Instructor’ from the drop-down list
   7. Modify the ‘Hours’, ‘CEU’, ‘Credits’ & ‘Fee’ as needed
   8. Review the ‘Description’ as needed
6. Click on the Location/Schedule/Content Tab
   1. Select the ‘Location’ from the drop-down list
      1. Page refreshes and enters the default capacity as it was entered in the location codes
   2. Enter the ‘Audio Number’ if there is a conference number to call into
   3. Enter the ‘Meeting ID’ and ‘Website Connection’ if there is a web component to this meeting as well
   4. Enter the ‘Start Date’ and ‘End Date’ as appropriate
   5. Enter the ‘Enrollment Ends’ date as needed
      1. This allows students to enroll only up until this date
   6. Enter the ‘Start Time’, ‘End Time’, and ‘Time Zone’ fields too
7. Click on the Details Tab
   1. Enter any information as needed here
8. Click on the Approvers Tab
   1. The approvers default in here as they were set up in the course file allowing for modification as needed.
   2. Click the ‘Continue Button’ to move forward
9. On the Class Session Page – if students must attend multiple sessions to complete this class, enter them here using the ‘Add new Record’ link. If the class only has one session, click the ‘Continue Button’ to move forward
10. On the Class Cost Page – if there are known expensive for this class, enter them here using the ‘Add new Record’ link otherwise, Click the ‘Continue Button’ to move forward
11. On the last page of the process a list of students who need this class to fulfill the requirement are listed
    1. Are there any students who need to be enrolled at this point?
       1. If Yes, Check the box in front of each student’s name
          1. Select the ‘Enrollment Status’ from the drop-down list at the bottom of the page
          2. Check the ‘Send New Enrollment Email’ checkbox if the approval process can be bypassed OR check the ‘Enable Approval Process’ checkbox to start that process first
          3. Click the ‘Enroll Button’ at the bottom of the page to complete the enrollments and the process of adding the class.

Option 2: ON-DEMAND TRAINING (ODT) (STARTING FROM THE CLASS LIST)

1. Log into Cyber Train
2. Click on the ‘Class List’ Shortcut located in the top right- corner
   1. Click on the ‘Book with Plus Sign’ icon to add a new class
3. Highlight the appropriate ‘Company/Companies’ as needed in the ‘What company(s) is this class for?’ Field:
   1. To select more than one company hold down the CTRL key and select as many as needed
   2. Click the ‘Continue’ Button to move forward
4. On the General Tab
   1. Select the Course/Class Name from the drop-down list
      1. This refreshes the system to add the defaults that were set in the course file
   2. Check the On-Demand Checkbox
      1. Page refreshes and the ‘Approvers Tab’ disappears and Grade Type greys out
   3. Select the ‘Status’ from the drop-down list
      1. Suggested to put it to ‘Open’
   4. Enter ‘Today’s Date’ as the Status Date or what is appropriate
   5. Select the ‘Enable Survey’ preference (Enterprise Only)
   6. Select the ‘Training Admin’ as necessary from the drop-down list
   7. Select the ‘Instructor’ as necessary from the drop-down list
   8. Modify the ‘Hours’, ‘CEU’, ‘Credits’ & ‘Fee’ as needed
   9. Review the ‘Description’ as needed
5. Click on the Location/Schedule/Content Tab
   1. Enter the ‘Audio Number’ if there is a conference number to call into
   2. Enter the ‘Meeting ID’ and ‘Web Connection’ if there is a web component or if the content is in a website format. Or choose the radio option of ‘Browse Content’ to populate the drop-down list with content pre-loaded into the system.(Admin Curriculum > Content Management)
6. Click on the Details Tab
   1. Enter the information as needed here
   2. Click Continue
7. On the Class Cost Page – if there known expensive for this class, enter them here using the ‘Add new Record’ link otherwise, Click the ‘Continue Button’ to complete the process of adding an ODT class

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See also