Home > System Admin Role > Codes (Drop-Down Values) > Note Type Codes
Note Type Codes
Page Locations:
Admin > Codes > Note Type Codes > Class
Admin > Codes > Note Type Codes > Course
Admin > Codes > Note Type Codes > Student
Note Type Codes are used to indicate the nature of the note being attached and it populates drop-down values for the Type field when a new note is made to the Student File, Class File or Course File > Notes Page.
Student Note Type Codes
User View: Users see these codes/values in the Student File > Notes Page when 'Notes' permission is set to 'View', 'Add Only' or 'Update' in their Group Security > Students Tab.
Student/Manager View: At this point, students/managers do not see notes or note type codes.
Import Code Key: SNT
.csv file should contain Code & Description & Company Code. The fields must appear in this order and the last column must be the Company Code.
Course Note Type Codes
User View: Users see these codes/values in the Course File > Notes Page when 'Course Notes' permission is set to 'View', 'Add Only' or 'Update' in their Group Security > Curriculum Tab.
Student/Manager View: At this point, students/managers do not see notes or note type codes.
Import Code Key: CNT
.csv file should contain Code & Description in that order.
Class Note Type Codes
User View: Users see these codes/values in the Class File > Notes Page when 'Notes' permission is set to 'View', 'Add Only' or 'Update' in their Group Security > ClassesTab.
Student/Manager View: At this point, students/managers do not see notes or note type codes.
Import Code Key: CLNT
.csv file should contain Code & Description in that order.
Creating Note Type Codes - Course & Class
Important Considerations: Cyber Train codes cannot contain certain symbols such as commas, quotes, periods, apostrophes or ampersands and the user will get an error message when trying to enter or import codes containing them. There are also certain character combinations that must be avoided because Cyber Train is programmed to strip them (even if they are in the middle of a code or description) as they can be used by others to reference potentially dangerous procedures or scripts that could cause harm to your Cyber Train system. These combinations include: SP_ or sp_ and XP_ or xp_. Also a double dash will be converted to a single dash. There are a few other combinations not listed here that could be stripped, but it is extremely unlikely that they would be used in codes or descriptions.
After clicking "Add new record." enter in the necessary information to create a new code.
| Field |
Purpose |
| Code |
This is the unique identifier for the drop-down option. This code is written in the raw data and is referenced to determine the description to show on the screen. If the code is removed from the Admin > Codes section, this value will still be in the Class File or Course File for reporting purposes unless the file is edited and saved after the code was deleted. |
| Description |
This is what is displayed on the screens and for users when in the system. |
Creating Note Type Codes - Student
Important Considerations: Cyber Train codes cannot contain certain symbols such as commas, quotes, periods, apostrophes or ampersands and the user will get an error message when trying to enter or import codes containing them. There are also certain character combinations that must be avoided because Cyber Train is programmed to strip them (even if they are in the middle of a code or description) as they can be used by others to reference potentially dangerous procedures or scripts that could cause harm to your Cyber Train system. These combinations include: SP_ or sp_ and XP_ or xp_. Also a double dash will be converted to a single dash. There are a few other combinations not listed here that could be stripped, but it is extremely unlikely that they would be used in codes or descriptions.
| Field |
Purpose |
| Company Selected |
This drop-down field is populated with Companies codes. The field by default is blank and it forces the user to select a company from the list so that the page refreshes and populates the table with the note types particular for that company. |
| Options |
This radio button determines how to populate the codes in the table after the 'Company Selected' field is determine.
'Use the code table below' option - allows the user to enter the codes specific to this company like the other code tables that are not company specific.
'Use another company's code table' option - updates the page to create a drop-down list that is populated with the 'Companies' code table allowing the user to borrow the codes built for another company to use in this list. Additionally, when this option is selected, the code table become 'Read Only' because you cannot add or delete codes from another company's list. If you want to make changes, you need to make changes to the other company's list and that will update this list of codes too. |
If the 'Option' field equals 'Use the code table below' then the User can click "Add new record" to start building the list and create a new code.
| Field |
Purpose |
| Code |
This is the unique identifier for the drop-down option. This code is written in the raw data and is referenced to determine the description to show on the screen. If the code is removed from the Admin > Codes section, this value will still be in the Student File for reporting purposes unless the file is edited and saved after the code was deleted. |
| Description |
This is what is displayed on the screens and for users when in the system. |
Inactivating Codes
These codes cannot be inactivated.
NOTE: If a code cannot be inactivated, it is not recommended to delete the code as this could cause "holes" in your data. Instead, consider adding a "z" to the beginning of the Description field as this will move the code to the bottom of the list as the lists are generally alphabetized and then to train the users/students that anything that starts with a "z" is no longer
|