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How to Enroll into a Class

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There are numerous ways to enroll a student into a class. Select the option that works best for your company's procedures.

Option 1: Student Request Enrollment or Launches From Home Page

If home page security is set that allows students to browse for open classes use these step by step instructions to search for and Register / Launch a class.

1. Log into Cyber Train
2. From the Home Page, Clicks on My Record > Requirements
   1. Review Requirements: Available classes have a ‘Search’ hyperlink
   2. Click on the ‘Search’ link for the Requirement to bring up the Available Classes
      1. Click ‘Register’ if the class is a ‘Regular’ class
      2. Click ‘Launch’ if the class is an ‘ODT’ class

Option 2: From the Class File

1. Log into Cyber Train
2. Click on the ‘Class List’ Shortcut located in the top right- corner
   1. Find the class in the list (re-sort by different columns or use filters and Refresh to narrow/change up the list)
   2. Click on the ‘Class Name’ as it is a hyperlink into the class file
3. In the Class File

   a. In the Banner across the top of the file, click on the drop-down list behind the Class Name and Date

   1. Click the ‘Roster’ page to select it

   b. If the student has the course as a requirement, on the Roster page select the ‘Students Requiring Course’ Tab

   1. Check the box for the student(s) who need to be enrolled
   2. Click the ‘Enroll’ Button at the bottom of the page
      1. Enter the ‘Status’ from the drop-down list (Typically – Enrolled is selected here)
      2. Modify the ‘Enrollment Date’ as needed
      3. Select the ‘Paid’ Status from the drop-down as needed
      4. Enter the ‘Paid Date’ as needed
      5. Enter a ‘Note’ as needed
      6. Check the ‘Send New Enrollment Emails’ checkbox if the approval process can be bypassed OR check the ‘Enable Approval Process’ checkbox to start that process first
         1. If the approval process is not enabled the student is placed on the ‘Attendees’ tab or the ‘Wait List’ tab if the capacity of the class has been met
         2. If the approval process is enabled and there are approvers, the student is placed on the ‘Approval’ tab’ until the process is done.
         3. NOTE: The student name will remain on the ‘Students Requiring Course’ tab as well because the student has not completed the requirement just by being added to the class.The student name is ONLY removed from that list when credit is given.
      7. Click the ‘Save Changes Icon’ at the top of the page to complete the enrollments
      8. Click the ‘Save Changes Icon’ at the top of the page to complete the enrollments

   c. If the student(s) does/do not have the course as a requirement, on the ‘Roster’ page select the Attendees tab:

   1. Click the ‘Add new record’ link in the top left corner of the Roster table
   2. Find the student (s)
   3. Check the box(es) in front of the students to enroll and click the ‘Continue’ button.
      1. Select the ‘Status’ from the drop-down list (Typically – Enrolled is selected here)
      2. Modify the ‘Enrollment Date’ as needed
      3. Select the ‘Paid’ Status from the drop-down as needed
      4. Enter the ‘Paid Date’ as needed
      5. Enter a ‘Note’ as needed
      6. Check the ‘Send New Enrollment Emails’ checkbox if the approval process can be bypassed OR check the ‘Enable Approval Process’ checkbox to start that process first
         1. If the approval process is not enabled the student is placed on the ‘Attendees’ tab or the ‘Wait List’ tab if the capacity of the class has been met
         2. If the approval process is enabled and there are approvers, the student is placed on the ‘Approval’ tab’ until the process is done.
         3. NOTE: The student name will remain on the ‘Students Requiring Course’ tab as well because the student has not completed the requirement just by being added to the class.The student name is ONLY removed from that list when credit is given.
      7. Click the "Save Changes Icon" at the top of the page to complete the enrollments
         ​

Option 3: From the Student File

Depending on the situation, students can be enrolled from the requirement tab If there are training requirements to be fulfilled.  However, if a student should be enrolled in a class that is not a requirement, start on the class enrollment tab.

Option 4: Activity Page > Requirements Tab

1. Log into Cyber Train
2. Click on the Students > Find Student
   1. Select and enter filters as needed to find the desired student
   2. When the student results come up, scroll the list to find the right student
      1. Click on the ‘Student Name’ hyperlink to enter the student file
3. In the Student File
   1. In the Banner across the top of the file, click on the drop-down list
      1. Click the ‘Activity Page’ to select it (unless that is the current page displayed)
   2. On the Activity Page select the ‘Requirement Tab’
      1. Review the requirements – the ones that have available classes have a ‘Search’ hyperlink at the end of the line
      2. Click on the ‘Search’ link for the requirement
         1. If the class is an Instructor Led Class click ‘Register’ and a message will appear indicating the enrollment request has been submitted
         2. If the class is an ODT, ‘On-Demand’ will appear in the Register column and no action can be taken by the user.

Option 5: Activity Page > Class Enrollment Tab

1. Log into Cyber Train
2. Click on the Students > Find Student
   1. Select and enter filters as needed to find the desired student
   2. When the student results come up, scroll the list to find the right student
      1. Click in the ‘Student Name’ hyperlink to enter the student file
3. In the Student File

1. In the Banner across the top of the file, click on the drop-down list
   1. Click the ‘Activity Page’ to select it (unless that is the current page displayed)
2. On the Activity Page select the ‘Class Enrollment Tab’
3. Click ‘Add new Record’ Link
   1. Select the ‘Class’ or ‘Classes’ from the list
      1. To select more than one class hold the CTRL key down
   2. Check the ‘Send New Enrollment Emails’ checkbox if the approval process can be bypassed OR check the ‘Enable Approval Process’ checkbox to start that process first
   3. Select the ‘Enroll’ status from the drop-down list (defaults to Enrolled)
   4. Modify the ‘Enrollment Date’ as needed
   5. Select the ‘Paid’ Status from the drop-down as needed
   6. Enter the ‘Paid Date’ as needed
   7. Enter a ‘Note’ as needed
   8. Click the ‘Save Changes Icon’ to finish the process

See also