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Home > FAQs > xCan I Make a 'Create Profile' Process

xCan I Make a 'Create Profile' Process

Yes!

 

You can create an option on the careers website which allows applicants to create a profile without selecting a position.  This is often combined with the option to submit a resume without selecting a job but that step is not required. These applicants are added to the Cyber Recruiter database and a profile is created so the applicant can quickly apply to additional jobs as they open.  If your system is already established and you don't have this feature enabled, there are a few steps to take.

General Setup

  1. Create a true application process - Cyber Recruiter allows for multiple application processes.  If the 'default' process is being used for a standard application process, a new application process should be created which will then be the process presented to applicants as they apply for jobs.
    1. Go to Admin > Website > Career Portal
    2. Select Online Application
    3. If the 'Default' application includes more than Contact Information and Thank You, create a new process. Make note of the pages in the current process. 
    4. Click the plus icon to add a new process. Name the new template and press Save Changes.
    5. Use the drop-down to select the new process.  
    6. Add the correct pages which will mirror the current default process.  Press the save icon in the header to save the new layout.
    7. Edit each of the pages in the new process.  
    8. Click 'copy from default' to move the current instructions and options to the new template.  Make any changes if necessary. 
  2. Assign the new application process to the open requisitions - An application template is assigned to each requisition. Once the new process is define, re-assign the current requisitions to the new process so applicants apply will see this process instead of what will become the default process.
    1. Go to the Req List view
    2. Update it to see all Open requisitions
    3. Click on the first requisition
    4. Change the field for Application Template from Default to the name of the new application process
    5. Click on the save icon to save the change.
    6. Click on the arrow icon to move to the next requisition in the list.  
    7. Repeat steps 4-6 until all jobs have been updated.
  3. Update the default application process - Now that everything has been updated, change the original process to be what is desired.
    1. Go to Admin > Website > Career Portal
    2. Select Online Application
    3. Two pages are required for the application template to operate correct (1) Contact Information and (2) Thank You. Re-arrange the pages so that pages which are not needed for the resume submission process no longer appear in the ordered list of page.
  4. Post the option to submit a resume to the Intro page of the careers website
    1. Go to Admin > Website > Career Portal
    2. Select Intro Page
    3. Put the cursor in the text box provided where the applicant should see the option to submit his/her resume (aka create a profile) 
    4. Scroll to the bottom of the page and select Link to First Page of Application from the drop-down box and press Submit
    5. A merge field will be added to the page:  {OnlineApp:Type Caption Here}.  Update Type Caption Here with the wording that should appear as a hyperlink to the applicants (example {OnlineApp:Create A Profile}).  
    6. Press the save icon to save the page.

Other considerations

  • The Questions page is connected to the Contact Information page so all application questions asked as applicants apply to requisitions will be asked as they create a profile as well.
    • Review the questions currently being asked of all applicants.
      • Go to Admin > Page Builder > Applicant > Applications Questions
      • Any question marked as Public is viewable to the applicant and will be asked of him/her as the profile is created.
      • After reviewing the list of questions determine if any are really job specific questions, should only be asked if applying for a job, or no longer needed.
    • Create Requisition Questions, if applicable
      • If a question should really be related to the requisition (example "Are you available to travel if the job requires it"), consider re-wording the question (example "Are you available to travel) and adding it as a requisition question. Once the questions are create, edit the open requisitions and assign the question to the jobs for which it is relevant. 
      • If a question should only be asked when applying for a job, create the question in the requisition questions. As an option for new requisition, the question can be automatically added during the creation process. For existing requisitions, edit each requisition and add the question to the list on the Requisition Questions page.
    • If a question is no longer needed (because it is no longer relevant or it has been moved to Requisition Questions), edit the question and check the box to make it hidden.  This will save the data but remove the question from the website.
  • I don't want to collect the resume during the profile creation
    • When creating the profile process in the default application, be sure to only include Contact Information and Thank You.  Once saved, edit the Contact Information and insure that the feature for Parsing is set to No.
  • I want to make sure I get a resume no matter what
    • When creating the profile process in the default application, be sure to only include Contact Information, Resume  and Thank You.  
    • Once saved, edit the Contact Information and ensure that the feature for Parsing is set to Yes if this is an option in your system.
    • Once saved, edit the Resume page and ensure that some requirement is set (either a certain text length or an uploaded resume). If the Parsing feature is being used, the Resume page will only appear if the parsing option was skipped or unsuccessful.  
  • Other systems allow for applicants to set up a notification when the applicant creates the profile.
    • Cyber Recruiter does too.  It is called 'New Position Notification'.  
    • To add it to the profile creation process, use one of the blank spaces in the default application template and select New Job Notification and press the save icon.
    • Note: If you don't have this feature set up, you'll want to set it up first (Admin > Website > Careers Portal > Self Service > New Job Notification). Once the feature is set up, you can allow applicants to see the page in their Portal (aka Self Service) or you can add it to the profile creation process. 
  • I've been told I HAVE to collect EEO and Disability information for anyone submitted anything (even just a profile) to our electronic system.
    • Not a problem.  
    • To add those pages to the profile creation process, use one of the blank spaces in the default application template and select Personal Information (this page collects ethnicity, race, gender and the protected vets status) and Voluntary Self Identification of Disability.  Press the save icon to save the change.

After making any changes to your website configuration, we strong recommend that you go through the process via the website as an applicant so you can see the process they will see.

See also

Online Application
Required Pages
Main and Job Description
Intro Page
New Position Notification (Applicant View)