| Email |
How Is It Triggered? |
Where to Edit |
| Refer a Friend |
If activated, triggered by a viewer of the requisition clicking on the Refer a Friend button on the Job Description page. |
Admin > Website > Career Portal > Job Browsing Description Tab > Edit icon behind “Refer a Friend.” |
| Applicant Acknowledgement Email (1st time applying) |
If activated, triggered when the person reaches the designated page of the application process. |
Admin > Website > Career Portal >Actions tab/Edit icon behind “Send the Applicant an acknowledgment email” |
| Notification Email to Partiular Users (of applicant's first application) |
If activated, triggered when the person reaches the designated page of the application process. Email will go to any users highlighted under Recipients (envelope icon.) |
Admin > Website > Career Portal >Actions tab/Edit icon behind “Send ane email to particular users” |
| Applicant Acknowledgement Email (after applying to additional positions) |
If activated, triggered when an exisitng applicant apples to a new requisition. |
Admin > Website > Career Portal >Self Service > Main > Edit > Browse Open Jobs tab > Scroll down the page / Edit icon behind “Send the Applicant an acknowledgment email” |
| Notification Email to Partiular Users (of applicant's subsequent applications) |
If activated, triggered when the person reaches the designated page of the application process. Email will go to any users highlighted under Recipients (envelope icon.) |
Admin > Website > Career Portal >Self Service > Main > Edit > Browse Open Jobs tab > Scroll down the page / Edit icon behind “Send an email to particular users” |
| Employee Referral Email to person being referred |
If activated, triggered by an employee submitting a referral via the Self Service Module. |
Admin > Website > Career Portal >Self Service > Employee Referral Page > Edit > Actions tab / Edit icon behind “Send email to person being referred” |
| Employee Referral Email to Recruiterof position |
If activated, triggered by an employee submitting a referral via the Self Service Module. |
Admin > Website > Career Portal >Self Service > Employee Referral Page > Edit > Actions tab / Edit icon behind “Send email to recruiter of the position” |
| Employee Referral Email to Hiring Manager/Supervisor of position |
If activated, triggered by an employee submitting a referral via the Self Service Module. |
Admin > Website > Career Portal >Self Service > Employee Referral Page > Edit > Actions tab / Edit icon behind “Send email to hiring manager of the position” |
| Employee Referral Email to Someone Else |
If activated, triggered by an employee submitting a referral via the Self Service Module. |
Admin > Website > Career Portal >Self Service > Employee Referral Page > Edit > Actions tab / Edit icon behind “Send email to someone else” |
| Forgotten Log-in Email |
Triggered by either the Applicant requesting a new password from the Self Service log-in page or the User via the Applicant File > Application page and clicking on the 'Reset Password' link |
Admin > Website > Career Portal >Self Service > Main > Edit > Login Page & Forgot Login tab/ Scroll down to email |
| New Position Notification |
If activated, triggered by a requisition meeting a requirement set by the applicant in the Self Service Center. |
Admin > Website > Career Portal >Self Service > New Position Notification page > Edit > Edit Email |
| Agency: Welcome Email |
Goes out when welcome email is sent in Agency User set up |
Admin > Website > Agency Portal > Emails |
| Agency: New Position Email |
If activated, triggered when an Agency is highlighted in the Requisition File and the ‘Click here to send an email to each of the Agencies chosen above’ link is clicked. |
Admin > Website > Agency Portal > Emails |
| Agency: Forgot Login Email |
Triggered by Agency User requesting their password via the Agency Portal |
Admin > Website > Agency Portal > Emails |