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Deltek GCS Premier

Step 1: Prepare the Applicant & Complete Required Fields

Find the Applicant to export - Applicants > Find Applicant.  Once the Applicant is located enter the necessary information as needed in the Main Tab and the Tax Info Tab. 

All User-Defined codes must be set in Admin > Codes prior to being used on this page. All fields set as required fields must be completed on this screen prior to export or the file will generate an error and this Applicant/ Employee File will not be included in the export to GCS Premier. Defaults will occur as the Administrator setup them to apply.

Fields

Main Page

- Employee #
- Employee Type (Required)
- Hourly / Salaried
- Rate Type
- Pay Rate
- Pay Frequency (Required)
- Division
- Department (Required)
- OBS Number
- Work State
- Tax State
- Labor Category (Required)

Tax Info

- Federal WH Flag
- State WH Flag
- Federal Filing Status
- State Filing Status
- FICA Exempt
- Fed Exemptions (Required)
- State Exemptions (Required)
- Fed Additional
- State Additional
- FUTA Exempt
- SUTA Exempt

Click on the red link at the bottom of the page to add this Applicant to the export file. The red indicator will change to indicate whether the applicant is on the list of applicants to be exported.  In this example, the link has been clicked.

After verifying and adding the Applicant to the export file, from the main menu bar select Applicants > GCS Premier Export to generate the export file.

If the Administrator has the Employee ID set to automatically generate, when the Applicant is added to the list, an ID number is assigned.  This ID number is grayed out and reads ‘Auto’ on the Applicant File > GCS Premier Page. If the Employee ID does not automatically generate, it pulls from the Applicant File > GCS Premier Page > Employee ID Field.  

This table displays the Applicants who have been added to the export file via the Applicant File > GCS Premier Page.  To add additional applicant to the list, press the Add button and find the Individual.  To remove Applicants from the list, check the box at the end of the Individual name click the Delete Selected button.  Checking the checkbox in the top of the table will place checkmarks or remove check marks next to everyone’s record. Everyone listed here will be included in the export file.  

Click the Export button to create the export file.  Enter the name of the file in the Filename field.  Cyber Recruiter will save the last export file created. However, this file will be overwritten each time the export process is run.

Corrections Needed

This page lists any errors that occurred during the export process.  If the error log indicates that some employees are missing information, the information for those employees should be entered and another export performed.  Click the Print link to print a report as needed t and click the Individual name to enter the file o make the necessary changes.  Re-run the export process; the export process can be run as many times as needed to obtain an error free file.   

Saving the file

If the error log indicates that all individuals were Exported Successfully, right-click the indicated link and choose Save Target As to download the ASCII text file created to the network or hard drive.  This file is then imported into GCS Premier using the preprocessor.  Click on the Return to GCS Export Page to finish the process.

Step 5: Prepare Export List for Next Batch

To prepare the GCS Export page for the next batch of new hires, checking the checkbox in the top of the table will place a checkmark next to the Applicant’s names. Then, press the Delete Selected button to remove them from this list.

Step 6: Import into GCS premier

Using the Employee Preprocessor module of GCS Premier, browse to the file generated by Cyber Recruiter.  Import this file and verify the data for accuracy upon bringing the file into the system.

All input will be validated as follows:

See also